Track AI usage and budgets
Connect OpenAI or Anthropic to ZenAdmin to manage who has access, see spend, tokens and requests by person, department and model, and set LLM budgets.
Connect your company's OpenAI or Anthropic account to track it like any other app — who has access, and how much each person and team is spending — from one Usage tab.
How do I connect OpenAI or Anthropic?
- Open the App Store, go to AI Platforms and choose OpenAI or Anthropic.
- Paste an Admin API Key from that provider's admin console. Anthropic keys start with
sk-ant-admin— a regular API key won't work. - Save. ZenAdmin syncs the organization's members into the app's Users tab.
Once connected, you can provision and deprovision users from ZenAdmin. New OpenAI users are invited with the reader role.
What does the Usage tab show?
Open the app and go to the Usage tab (Usage & budgets):
- Switch between Daily, Weekly and Monthly, or pick a custom date range.
- Summary cards for Spend, Budget used, Tokens and Requests, each compared with the previous period.
- Charts of usage over time, by department and by model.
- A Top 10 users table, plus Dormant members — people with access who haven't used it in the period.
Click Refresh to pull the latest numbers from the provider.
How do I set a budget?
- On the Usage tab, click Edit budget.
- In Edit LLM budget, set a Daily, Weekly and/or Monthly budget in USD.
- Set the Alert threshold (%) — it defaults to 80%.
- Save. Budget used on the Usage tab tracks spend against it.
Review unused access
Dormant members haven't used the platform in the selected period. Check whether they still need access, and deprovision them from the Users tab if not. See also Find wasted spend.
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